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U-M Club of Michiana: Club Articles of Association and Bylaws

ARTICLES OF ASSOCIATIONUniversity of Michigan Club of MichianaAdopted May 29, 2019Supersedes any and all previous articles

Article One – NAME

The name of this organization is the University of Michigan Club of Michiana, hereinafter referred to as “UMCM” or “Club”.

 

Article Two – PURPOSE

The UMCM is an affiliate of, and chartered by, the Alumni Association of the University of Michigan (AAUM), an educational, non-profit membership organization of graduates and friends of the University of Michigan. The Club and AAUM bring alumni, fans and friends together in support of each other and to promote the objectives of the University of Michigan through the establishment and maintenance of contact among the University, its graduates, and present and prospective students.

 

Article Three – MEMBERSHIP

The UMCM membership is a benefit of membership in AAUM without additional payment of dues. The classes of AAUM membership are:

  • Regular Members. Regular members of the Association shall consist of all persons who have been regularly enrolled in a degree-granting program at the University of Michigan for one semester or more, or have been designated as Honorary Alumni or granted an Honorary Degree by the Regents of the University, and who have paid membership dues to the Association for the current year or who have become paid life members.
  • Associate Members. Associate members of the Association shall consist of all persons (excluding those qualified as Regular Members) who have shown an active or vital interest in the University of Michigan and the Alumni Association, and who have paid membership dues to the Association for the current year or who have become paid life members.

The UMCM allows a third type of member – auxiliary member – that does not have a formal affiliation with the AAUM. These members cannot vote in elections or become officers or directors but can serve on committees.

 

Article Four – AMENDMENT OF ARTICLES OF ASSOCIATION

A majority vote by the Board is required to amend the Articles of Association.

BYLAWSUniversity of Michigan Club of MichianaAdopted July 8, 2019Supersedes any and all previous bylaws

 

Section One – OFFICERS AND DIRECTORS

The UMCM shall be governed by an elected Board of Officers and Directors (hereinafter the “Board”). The Board shall consist of the following:

  • Four officers: President, Vice President, Secretary and Treasurer whose general responsibilities are listed in Addendum A.
  • From three (3) to fifteen (15) Directors, as determined by the board, whose general responsibilities are listed in Addendum B.

The members of the Board shall be drawn from the membership of the UMCM, who are also dues-paying regular or associate members of the Alumni Association of the University of Michigan (or commit to becoming an AAUM member within 30 days of being elected).

 

Section Two – ELECTION OF OFFICERS AND DIRECTORS

The Board and its Officers are to be elected by the general UMCM membership (including auxiliary members) either at the June/July Annual Meeting or by electronic or paper ballot.

The Board may increase its size at any time by appointing such additional Directors as the Board sees fit. Such appointments shall be by a majority vote of the Directors. Such appointed Directors shall serve from the date of their appointment to the Annual Meeting subsequent to their appointment, at which time they will stand for election. The time served by an appointed Director prior to election shall not count as a term of office as defined in Section Three below.

 

Section Three – TERMS OF OFFICE FOR OFFICERS AND DIRECTORS

UMCM Officers are elected for a two (2) year term as an officer and may be re-elected for one (1) additional term for a total of four (4) consecutive years of service to the same office. There is an eight (8) consecutive year maximum for any person to serve as an officer.

UMCM Directors are elected for a two (2) year term and may be re-elected.

If an Officer or Director should resign before his or her term ends or be unable to complete his or her term of office, the President, with concurrence of a majority of the Board, may replace that Officer or Director for the remainder of the un-expired term until the next election.

If the President resigns before the end of his or her term, the Vice President shall assume the role of President, and with concurrence of a majority of the Board, may replace the Vice President for the remainder of the un-expired term until the next election.

 

Section Four – QUORUM AND VOTING

A quorum for the Board shall consist of at least one-half (1/2) of the Board members with at least one (1) Officer in attendance. Action by the Board must be by a majority of the quorum except for amendment of the Bylaws, which requires a majority of the entire board.

 

Section Five – COMMITTEES

The UMCM has two standing committees: 1) The Elbel Scholarship Committee and 2) Community Ambassador Committee. General responsibilities for committees are listed in the accompanying addendum. Ad hoc committees may also be created as deemed needed by the Board. Current committees are described in Addendum C.

The Board shall elect, from the Club’s Officers and Directors, the chair of each committee. The chair must be an Association member. Each committee chair shall select the members of the committee. Committee members do not need to be Association members.

 

Section Six – MEETINGS

The Annual UMCM Membership Meeting shall be held each year in June or July at a date, time, and location as the Board or President may designate, with proper notice being sent to all UMCM members.

There shall be at least four (4) meetings of the Board each year. Additional meetings of the Board may be called when deemed necessary by the President or any three (3) members of the Board.

Notice of any Board meetings may be provided by e-mail, or with mailed notice, provided such notice is given at least seven days prior to said meeting.

Any UMCM member, including auxiliary members, may attend any meeting of the Board. Only those attendees representing an agenda item will be invited to speak. Only Officers and Directors can vote on agenda items. The Board may choose to meet in executive session.

 

Section Seven – FISCAL YEAR

The fiscal year of the UMCM shall be from July 1 to June 30.

 

Section Eight – BYLAWS

The Bylaws and Addenda shall be adopted for the governance of the UMCM by a vote of the Board. A majority vote by the entire Board is required to amend the Bylaws. A majority vote of the quorum of the Board is required to amend the Addenda.

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