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Best Practices for Alumni Clubs

Best Practices: Example #28

Club nameU of M Club of Greater Chicago
What is the structure of your board?There are 15 directors and up to eight officers. Director terms are three years. Terms are spread across multiple years ensuring that two-thirds of the board will remain constant but one-third can change. The club has incorporated term limits of six years (two renewable terms). The vice president typically assumes the presidency at the annual meeting. Officer terms are one year.
How are new board members recruited?Members who take an active interest in doing more with the club are approached to serve. Board meetings are always open to current members and meeting times are posted on the Web site.
How are board members elected or appointed to their positions?Any board member can nominate anyone to serve on the board. The nominating committee (three people) officially nominates people to fill a slate that is approved by the club membership by an oral vote at the annual meeting. Any mid-year replacements are voted on by the board after their nomination from the nominating committee. Mid-year replacements serve until the end of the fiscal year at which point they must be approved at the annual meeting.
Does the club have term limits for officers and, if so, how are they enforced (through bylaws)?Term limits are described above and are enforced by the bylaws governing the club.
How has the club's leadership succession plan benefited the club?Provides incentive to take on additional responsibilities or rewards those who do. Allows some continuity but also requires new blood to continue to help the club evolve.
Is there additional information you would like to share?It's taken some work and the bylaws are also evolving. There is a process in the bylaws that allows for this.
Contact (name and email)Peter Pickus, pspickus@hotmail.com

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